Contract Management

In a globalised world with an increased focus on outsourcing and strategic partnerships the number, magnitude and importance of a company's contracts will grow. The web-based Scanmarket Contract Management module ensures implementation of and compliance with the contracts by optimizing the overview and visibility from initiation to re-negotiation. Users of Contract Management will experience increased control of the contracts, which will lead to enhanced efficiency of the process regarding contract negotiations and maintenance.

By having access to all your contract information from anywhere in the world, you and your organization is given piece of mind. You and all relevant stakeholders have full visibility of the involved parties' commitments - and the system will automatically inform you when it is time to focus on contract re-negotiation.

Contacts are associated with user-accounts, so there will never be doubts about ownerships and responsibilities.

Removing the uncertainties of de-centralized offline storage, greatly improves your organization's workflow, as the system gives you full transparency of your and your suppliers' contractual responsibilities.

Contract Management highlights:

Enhanced Visibility
The Contract Management Module ensures that all information regarding a contract is stored in one place - thereby ensuring full visibility and control for all relevant stakeholders of buyer commitments and vendor responsibilities. This ensures an efficient contract process and enables a company not to suffer from e.g. lost compliance savings and unmitigated legal exposure.

Document Management
All documents concerning the contract along with additional supporting documents, amendments and sub-agreements are stored and accessible for all relevant stakeholders worldwide.

Direct Contract Allocation
One or more owners are assigned to all contracts in the Contract Management module, thereby enhancing the control of the contract and providing a clear view of contract responsibility. It ensures that contractual commitments are met and pricing and terms are optimized at all times.

Reminder System
As an aid for the person responsible, the built-in reminder functionality automatically notifies about contracts that should be renewed or responded to. This is done with an email containing a link that will lead directly to the contract.

Advanced Searching
Advanced search functionality provides the possibility of generating a complete overview of e.g. all contracts expiring within a certain time frame or all contracts assigned to a particular person.

Tracking
The Contract Management module enables you to follow the contract history and provides a complete overview of all aspects of a contract's lifecycle. The tracking possibility provides an instant access to both current and expired contracts, which is fundamental for your negotiating position.  

Contract Management will help your company:

• Improve overview and control of all company contracts

• Steamline internal business processes

• Strengthen relationships with customers, suppliers and partners

• Ensure relevant employees access to contract history - anytime, anywhere

• Notify contract owner of contracts that need attention or renewal